Whether it’s a small family gathering or an elaborate corporate event, most people would love to make use of their outdoor space. Fortunately, with the right planning and design, you can transform your outdoor space into a functional one that allows you to host any type of event in it. From garden wedding ceremonies, gala receptions, and company picnics all the way up to poolside soirees, there are many different ways that outdoor space can be used. Here are some useful tips on how you can create an outdoor space for your event that will not only look beautiful but also function as well as possible.
Decide on key features of the event
Once you decide how you would like to use your outdoor space for your event, you will be able to decide on key features that you would like to have. If you have a specific type of event that you would like to host, you can decide on key features such as chairs, tables, bar sets, a sound system, and more. If you are hosting a family gathering, you can add School Canopies to cover parts of your yard and also create a beautiful space for photos.
Plan for comfort
If you would like your guests to feel more comfortable and relaxed, you can add some textiles, such as pillows, cushions and other comfortable seating, to create an inviting atmosphere. Similarly, if you are hosting a formal event for guests, you can have a branded bar set up or create a space where people can eat, drink and talk. You can also add a stage where people can have impromptu performances. If you’re hosting a big event, depending on the location, the area may not be able to accommodate enough bathroom facilities for the number of people attending. Getting a portable toilet hire will save people from having to walk long distances to use the bathroom.
Plan for the weather
Weather is one of the most unpredictable things, especially in the UK. Therefore, it is important to be prepared for it. You can choose to host outdoor events in the summer months when the weather is nice. However, it is important to note that the outdoor space has to be covered in case of a sudden downpour or strong winds. You can try adding some type of roof, such as a tent, awning, or canopy.
If you’re hosting an event for the winter, the outdoor space should be kept dry and shielded from the elements. You can cover part of your outdoor space with a tarp or awning to shield the guests from the elements. You can also create a fire pit at the centre of your outdoor space that people can use to stay warm and cosy.
Be creative with decorations
Creating an outdoor event space that is both beautiful and functional requires a dash of creativity and inspiration. Don’t be afraid to let your imagination run wild and infuse your event with a unique flair that will leave a lasting impression on your guests. The key is to choose a theme that reflects your vision and sets the tone for the occasion. Whether you opt for a classic picnic or a neon-lit night party, let your creativity soar and use lighting, music and other elements to create a magical atmosphere that will transport your guests to another world.
Embrace nature by incorporating plants, flowers, and natural materials like wood and stone to infuse your space with a sense of rustic charm. Don’t be afraid to hang paintings or murals to elevate your space and make it truly one-of-a-kind. Lastly, make your event interactive by setting up games like badminton or mini-golf that will bring your guests together and create a fun and memorable experience.
Plan catering for a unique dining experience
Catering is one of the most important features of outdoor space, as it helps you create a unique dining experience for your guests. If you would like to host a cocktail party, a barbeque, or even a formal dinner in your outdoor space, you can choose to have independent caterers come and serve food and drinks during your event. You can also choose to have a pop-up dining experience where you create a menu and have your guests vote on what they would like to have more of. This can be a great way to give your guests a more personalised experience. In any case, you need to make sure that you plan well and early to avoid any unpleasant surprises.
Don’t forget outdoor lighting
When decorating your outdoor space, remember to include decorative lighting elements. This can help you create a more inviting and welcoming space for your guests. Similarly, these lighting elements can also create an inviting ambience for your wedding ceremony or event. You can opt for LED lights as they are energy-efficient and affordable. For a more rustic appearance, choose lanterns and even candles instead. You can also choose to install smart lighting in your outdoor space that is automated or can be controlled through an app.
Plan with health and safety in mind
It’s also a good idea to think about health and safety when creating a beautiful and functional outdoor space. Ensure that the space is well-lit, particularly at night, and that any fire pits or candles are far away from flammable materials. Make sure pathways and steps are clearly marked and that any furniture is safely secured to the ground or walls. Also, consider providing bug repellant if necessary, as well as signage or instructions for safe and enjoyable use of the outdoor space. Taking the time to ensure the health and safety of your guests will ensure that everyone at your event is safe and comfortable.